This is a sample of the lists our maintenance pod leader keeps for maintenance and workday tasks. On an ongoing basis she lists tasks, what needs to be done, what supplies need to be obtained the day before, and who to ask for help or who is organizing. On the workday one of our members sits with the list to help people choose tasks and mark off the completed tasks. Then she uses the same form to report to the membership following workdays.

Needless to say she is a super detail person — lives by lists. It has made workdays very productive.

I don't know how this will appear on the list — the formatting is rich text which I don't use. I also attached a PDF — the part clipped off is only the edge of the chart.

Sharon
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Sharon Villines
Takoma Village Cohousing, Washington DC
http://www.takomavillage.org

TVC Work Day Progress Report – 11/12/11      Thanks to 31 adults and 6 kids!

MAINTENANCE JOB

WHERE

WORKER(S)

Organize Workday (coordinate point people, prepare job lists, arrange lunch workers, schedule child care)

 

Eleanor / Alicia / Don / Grace / Bill / Herb

Serve as job broker

 

Carrie / Dennis C.

Prepare & clean up after lunch

 

Nancy / Ariel / Candice

Tighten the loose toilet seat

main bathroom

Alicia

Replace caulk around the bathtub

guest room

Jim

Reattach the collar of the ceiling fixture near the 2ndfloor balcony

dining room

Alicia

Label the 3rd floor sliding doors: Do Not Open

3rd floor hall

Alicia

Reattach the loose strap on the downspout in front

119

Jim

Repair the frame around the ladder bin

workshop

Jim

Get a replacement key for the Faciliites Team key box

workshop

Jim

Moved the wheeled table in the office to the sun room & put a square dining table in the office

office / sun room

Kathryn

Oil butcher block countertop

kitchen

Kathryn

Expose jets on S side of hot tub

hot tub

Paul P. (board taken up)

Cull & organize toys (discard punctured balls), sweep concrete

N stairwell

Joan

Sweep up debris from curb around entire parking lot perimeter

parking lot

Joan

Sweep up debris from corner by dumpster

parking lot

Joan

Seal wooden decks, steps, and railings

various locations

Sue / Cait / Michael L / Peter / Ali / Norton / Bruce / Robbin / Kathy / Bern

  

CLEANING JOB

WHERE

WORKER(S)

Vacuum & clean cork walkway

dining room

Kathryn

Vacuum floor; mop floor

exercise room

Bill

Dust, vacuum carpet, straighten furnishings, empty trash

game room

Joan

Clean counters & sinks, clean range top

kitchen

Harriet

Sweep & mop linoleum

kitchen

Harriet / Kathryn

Clean fridge & freezer (inside & out)

kitchen

Harriet / Berhane

Empty trash; wash out all trash cans

kitchen

Harriet

Wipe washers & dryers & window sills; clean sink

laundry room

Joan

Vacuum door mats (by side door & by back door); vacuum & mop linoleum

laundry room

Joan

Remove detergent cups from washers & rinse clean

laundry room

Joan

Clean rubber seals in washer doors

laundry room

Joan

Dust furniture & window sills, vacuum floor & rug, wash windows

living room

Sue

Empty trash

office, laundry room

Harriet

Wipe elevator surfaces with a dry rag; sweep & mop floor

elevator

Kathy

Dust, clean glass tables, vacuum floor

sun room

Sue / Kathryn

Wash interior windows & sills

sun room

Sue

Sweep & mop stairs between 1st & 2nd floor

CH stairs

Kathy

Wash baseboards, window sills & white shelves

vestibule

Kathy

Vacuum mats; sweep & mop linoleum

vestibule

Kathy

Wash interior windows & doors

vestibule

Sue

  

GARDENING JOB

WHERE

WORKER(S)

Trim euonymous in front & along side of 123

Green

Don

Deadhead hostas in front of 119-120

Green

Don

Trim back variegated ivy from wooden stairs & cement surfaces between 118-119

Green

Don

Deadhead astilbe & hostas in front of 117-118

Green

Don

Deadhead daisies

4th St.

Carol

Remove dead portulaca & weeds & mulch lightly in bed in front of 109

piazza

Carol / Sucha

Remove dead portulaca & weeds & mulch lightly in beds under trellis

piazza

Lowell / Sophia

Remove dead plants in tower triangle bed

piazza

Lowell / Sophia

Remove dead vines on chain link fence

parking lot

Steve / Bryan

Deadhead perennials

hot tub area

Alison / Bob

Weed & mulch beds as needed

hot tub area

Alison / Bob

Move soil from walkway work, break it up & smooth it, cover with mulch

SE corner

Mark / Bruce

Pick up loose sticks

SE corner

Elliot

Rake leaves to SW corner of fenced area

SE corner

Mark / Bruce / Asif

Remove piles of soil beside sidewalk; use good soil for infill

SE corner

Mark / Bruce / Jim / Don

Clean & fold tarps used during walkway work

SE corner

Jim

Edge grass along sidewalk

Aspen St.

Mark